Fallen Leaf Lake

Accepted Author Information

IIRW has three different kinds of papers: (i) regular oral papers, which will be presented during the topical sessions at the workshop, (ii) refereed posters, which will be presented during the poster session, and finally (iii) open posters, which will also be presented during the poster session but will go through a final review stage at the workshop before inclusion into the proceedings.

 

Accepted ORAL Papers

All authors of accepted oral papers will be assigned a mentor to ensure the best possible quality of both presentation and final paper. All authors are requested to adhere to the deadlines/milestones listed below. IIRW requires authors of oral papers to submit both their slides (for the handout provided at the workshop) as well as their final manuscript (for inclusion into the workshop proceedings as well as in IEEEXplore) in time. Please prepare your extended paper (maximum six-pages) following the IEEE template.

DATEMILESTONEREMARKS
Aug. 16, 2017Email TPC accepting or declining invitation to present oral presentationConfirmation is required
Aug. 25, 2017Provide draft viewgraphs, abstract & bio of oral presentation to mentorYour mentor will respond within one week
Sept. 1, 2017Mentor returns viewgraph feedback
Sept. 8, 2017Final viewgraphs/title/abstract/bio of oral presentation must be uploaded to submission site

Upload 2 versions of your viewgraphs:

(1) *.ppt or *.pptx

(2) *.pdf

Sept. 22, 2017Provide draft manuscript for oral presentations to mentorYour mentor will respond within one week
Sept. 29, 2017Mentor returns manuscript feedback
Oct. 8, 2017Upload final manuscript and fill out electronic copyright form using submission siteAll materials must be turned in before the start of the workshop

 

Viewgraph Requirements for Oral Presentations

Note that your viewgraphs will be made available during the conference in an Electronic Handout. Please note that the allotted time for your presentation is 25 minutes including questions. In order to be useful to the audience during your presentation, please adhere to the following guidelines:

  • Your presentation package for the Electronic Handout should include (1) a title/abstract/biography page and (2) your presentation viewgraphs. The title/abstract/bio page should include the presentation title, authors, affiliation and address information, (including mailing address, phone, fax and email), a 200 word maximum abstract, and a one‐paragraph biography of the presenting author.
  • Your viewgraph presentation and title/abstract/bio page should be submitted to your mentor and, after approval, uploaded to the EasyChair submission site at https://easychair.org/conferences/?conf=iirw2017 for inclusion in the Electronic Handout by the above deadlines. Please make sure to send your presentation in Powerpoint (*.pptx or *.ppt) format as well as a separate *.pdf version.

    • Log into EasyChair as Author
    • Go to your submission page (Submission # tab in upper left of page)
    • Click "Add files" link in upper right corner of page
    • Upload "Presentation Viewgraphs (PDF)" file
    • Upload "Presentation Viewgraphs (Powerpoint)" file
    • Upload "Presentation Title/Abstract/Bio" file

  • Please ensure the paper format is either (i) 8.5” x11” or (ii) A4 with the margins set to fit an 8.5” x11” format.
  • We suggest a maximum number of 15 slides. Color viewgraphs are acceptable. All viewgraphs should have a landscape (horizontal) orientation.
  • Choose a simple, bold font, readable on hard copy from a distance of 2 meters (minimum font size 20‐pt.).
  • Logos and employer/university names are only allowed on the title viewgraph.
  • Please strive for simplicity and clarity in your viewgraphs. Animation is acceptable but should be used only when necessary.

 

Accepted Refereed Posters

All authors of accepted refereed posters will be assigned a mentor to ensure the best possible quality of both the poster and final paper. All authors are requested to adhere to the deadlines/milestones listed below. IIRW requires authors of poster papers to submit their final manuscript (for inclusion into the workshop proceedings as well as in IEEEXplore) in time. Please prepare your extended paper (maximum four-pages) following the IEEE template.

DATEMILESTONEREMARKS
Aug. 16, 2017Email TPC accepting or declining invitation to present a posterConfirmation is required
Aug. 26, 2017Provide draft poster to mentorYour mentor will respond within one week
Sept. 1, 2017Mentor returns poster feedback
Sept. 22, 2017Provide draft manuscript for poster presentations to mentorYour mentor will respond within one week
Sept. 29, 2017Mentor returns manuscript feedback
Oct. 8, 2017Upload final manuscript and fill out electronic copyright form using submission siteAll materials must be turned in before the start of the workshop

 

Poster Requirements

  • Display boards (32" × 40" or 81 cm × 100 cm) will be reserved for Refereed and Open Posters. If you plan to bring a Walk‐in poster, please inform the Poster Session Chair. Presentation of a full sized poster rather than a collection of individual sheets is encouraged, but not required.
  • Actual posters are not included in the workshop handouts, nor in the Final Report (only manuscripts are). As with your manuscript, actual posters will be reviewed by your mentor for feedback.
  • Your poster must be self‐explanatory and presented such that others, standing one to two meters away, can clearly read and grasp the significance of your work and its central message in a few minutes. The following sequence is usually effective:

    1. Concisely define the problem you have addressed, your motivation, and why it is important for the reader to learn what you have to say.
    2. Provide a concise review of background literature. Put your work in context.
    3. Present the main body of your study, your measurements, your calculations, etc.
    4. Summarize your most important findings and state your conclusions.

  • Text should be 24 points or larger. Headings should be 44 points or larger.
  • Data are almost always more efficiently displayed graphically. Tables should be used sparingly and kept simple. A descriptive title should appear with all graphs and tables.
  • Color can be extremely effective in making your poster stand out and in emphasizing important points. It is best to use just a few colors and be consistent in their use.
  • It is nearly always helpful to sequentially number your figures, tables and equations. It may also be helpful to guide the reader’s eye by sequentially numbering your poster’s panels.

 

Accepted Open Posters

All authors of accepted open posters will be assigned a mentor to ensure the best possible quality of the final paper. All authors are requested to adhere to the deadlines/milestones listed below. IIRW requires authors of open poster papers to submit their final manuscript in time. Based on an on-site review at the workshop, the TPC will decide whether the papers will be included into the workshop proceedings as well as in IEEEXplore. The authors of accepted open posters are advised to closely collaborate with their mentor to maximize their chances of success. Please prepare your extended paper (maximum four-pages) following the IEEE template.

DATEMILESTONEREMARKS
Aug. 16, 2017Email TPC accepting or declining invitation to present an open posterConfirmation is required
Aug. 25, 2017Provide draft poster to mentorYour mentor will respond within one week
Sept. 1, 2017Mentor returns poster feedback
Sept. 22, 2017Provide draft manuscript for open poster to mentorYour mentor will respond within one week
Sept. 29, 2017Mentor returns manuscript feedback
Oct. 8, 2017Upload final manuscript and fill out electronic copyright form using submission siteAll materials must be turned in before the start of the workshop
Oct. 13, 2016Final decision on the inclusion of the paper into the proceedings

Poster Requirements

Please refer to the guidelines for the refereed posters given above.

 

Walk-in Posters

It has been a long tradition of IIRW that participants are encouraged to bring a walk-in poster to the workshop, which can be displayed during the poster session as an aid to discussions.  If you want to make use of this opportunity, please let us know when you register. Also, please follow the poster guidelines given above for your walk-in poster.