Accepted abstracts will receive an acceptance letter with the following instructions:

YOUR FINAL MANUSCRIPT IS DUE AT THE WORKSHOP

The handout booklet, containing the workshop viewgraph presentations, must be completed in time to be available to the attendees at the start of the workshop. In order to ensure timely publication of the final report, your final manuscript must be provided at the conference. If you are unable to provide a final manuscript by this time, we will substitute your original two-page presentation proposal.

DATE	MILESTONES	REMARKS
7/28/04	Author notification	Your Mentor will contact you.
8/25/04*	Draft viewgraphs, abstract & bio to mentor	Your Mentor will respond within one week. See instruction below.
9/8/04*	Final viewgraphs/abstract/bio to Printer	Send to SAR Associates
9/9/04	Begin work on manuscript for final report	See final report manuscript instructions below
10/1/04*	Provide rough draft of paper to mentor	Your Mentor will respond within one week.
10/18/04	Final Manuscript (and signed IEEE copyright form )	Due at Workshop -- Give to Session chair
11/2/04*	Questions and Answers due	email Q&A in WORD-file to SAR Associates (irw@twcny.rr.com)

1. Your presentation package for the Handout Booklet should include (1) a Title/Abstract/Biography page and (2) your presentation viewgraphs. The Title/Abstract/Bio page should include the presentation title, authors, affiliation and address information, (including mailing address, phone, fax and email), a 200 word maximum abstract, and a one-paragraph biography of the presenting author. An example of this is provided in the file "Visual_Example.pdf .

2. Electronic files of your viewgraph presentation and title/abstract/bio page should be submitted to your mentor and, after approval, sent to SAR Associates for inclusion in the Handout Booklet by the above defined dates. Please ensure that the paper format is set either to (i) 8.5x11 inch paper or (ii) A4 paper with the margins set to fit an 8.5x11 format. Potential issues with electronic submissions are font and graphics rendering problems that may go undetected without a (hard) copy to proof against. To ensure the printers can detect and resolve such problems an additional PDF version (fonts must be imbedded, see instructions of Distiller for correct settings) of the PPT-file or a high quality fax (+1 315-336-9134) are required.

Detailed instructions for preparing the manuscript for the Final Report (FR) are given in the WORD file, IRW_Instr_FR_2004.doc), which serves as an example and template. Please carefully follow those instructions.

CLEAN ORIGINALS OF YOUR CAMERA READY FINAL MANUSCRIPT, ALONG WITH ELECTRONIC MEDIA VERSION IN WORD, AND an OPTIONALLY color PDF FILE for the CDROM, AND YOUR SIGNED IEEE COPYRIGHT FORM MUST BE GIVEN TO YOUR SESSION CHAIR AT THE WORKSHOP (BY OCTOBER 18, 2004)

è IF WE DO NOT RECEIVE YOUR FINAL MANUSCRIPT AT THE WORKSHOP, THE ORIGINAL PRESENTATION PROPOSAL YOU PROVIDED WILL BE SUBSTITUTED.

In the linked example file, "Final_Report_Ex.pdf" you will note a Questions and Answers Section at the end of the work. These are questions that were asked during the presentation. There will be some kind of recording, which will aid in preparation of the Questions and Answers Section. Please provide the Questions and Answers in text form via email to SAR by Nov. 2, 2004. Please identify the paper title, main author and paper number in this email submission and use the subject: International IRW04 Q&A. Again: this should be a separate Q&A only WORD-file, while your final paper is due at IRW 2004.

If you wish additional help please contact your mentor or session chair. They can help you ensure the conformance of your submission for the final publication to the agreed guidelines. Thank you in advance for your assistance in completing the 2004 IRW Final Report in a timely manner. While your mentor is your first point of contact, please contact us with any questions for which we may be of help. As you see, our schedule for completion of the report is very tight. We are counting on your efforts in helping us meet our deadline. Note: Some of the attached files are in adobe acrobat (pdf) format. A free reader can be downloaded from http://www.adobe.com/products/acrobat/readstep.html

Regards, Rolf Vollertsen and John Conley