Accepted abstracts will receive an
acceptance letter with the following instructions:
YOUR FINAL MANUSCRIPT IS DUE AT THE
WORKSHOP
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Important links found in
this document: |
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SCHEDULE
OF EVENTS
IRW produces two high quality publications:
1. Handout Booklet: contains viewgraph
presentations, abstracts, and author bios, must be completed in time to be
available to the attendees at the start of the workshop,
your final viewgraphs
are due on
2. Final Report:
contains full manuscripts from all presentations, in order to
ensure timely publication, your final manuscript is due at the conference,
In the following table you will find a short list of critical
milestones for preparing your 2005 IRW Presentation Viewgraphs and Final
Manuscript. In order to complete the job, we need your help in adhering to
these deadlines.
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DATE |
MILESTONES |
REMARKS |
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Author notification |
Your |
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Draft viewgraphs,
abstract & bio to mentor |
Your (See instruction and examples below.) |
|
|
Final
viewgraphs/abstract/bio to Printer |
Send to SAR
Associates |
|
|
Begin work on
manuscript for final report |
See final report
manuscript instructions and examples below |
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Provide rough draft of
manuscript to mentor |
Your |
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Final Manuscript (and
signed IEEE copyright
form ) |
Due at Workshop --
Give to Session chair |
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Questions and Answers
due |
email Q&A in
WORD-file to SAR Associates (irw@twcny.rr.com) |
*Earlier
submission is welcome and appreciated!
The consultants responsible for printing the Handout
Booklet and the Final Report are:
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TEL:
315-339-3968 |
HANDOUT BOOKLET (given to the attendees at the workshop)
What we need:
1. Your presentation package
for the Handout Booklet should include (1) a Title/Abstract/Biography page and
(2) your presentation viewgraphs. The Title/Abstract/Bio page should include
the presentation title, authors, affiliation and address information,
(including mailing address, phone, fax and email), a 200 word maximum abstract,
and a one-paragraph biography of the presenting author. Please see "Visual_Example.pdf .
2. Electronic files
of your viewgraph presentation and title/abstract/bio page should be submitted
to your mentor and, after approval, sent to SAR Associates for inclusion in the
Handout Booklet by the above defined dates. Please ensure that the paper format
is set either to (i) 8.5x11 inch paper or (ii) A4
paper with the margins set to fit an 8.5x11 format. Potential issues with
electronic submissions are font and graphics rendering problems that may go
undetected without a (hard) copy to proof against. To ensure the printers can
detect and resolve such problems an additional PDF version (fonts must be
imbedded, see instructions of Distiller for correct settings) of the PPT-file
or a high quality fax (+1 315-336-9134) is required.
VIEWGRAPH GUIDELINES:
Authors are requested to conform to the following guidelines
for their presentation. (These
guidelines are intended to provide for suitable projection in the meeting room
at the workshop, as well as uniformity and readability after reduction and
inclusion in the Workshop Handout Booklet, which will be given to all
participants at the start of the Workshop.
Please see Example)
1. Prepare viewgraphs
for electronic presentation (Microsoft PowerPoint 97 (or later) file including
all visuals, maximum number: 20). Color viewgraphs are acceptable. All
viewgraphs should have a landscape (horizontal) orientation. As presentation
backup a complete set of overhead transparencies is advised. You may also bring
hard copies of the visuals for poster presentation.
2. Choose a simple,
bold font, readable on hard copy from a distance of 2 meters (20-pt. size).
Note that in the Handout Booklet, the viewgraphs will be reduced to accommodate
between 2 to 6 per page. Text and graphics should remain clear when printed in
black and white and after reduction.
3. Do not include
Logos or names of your employer or university on any of the viewgraphs, except
for the title viewgraph.
4. Please strive for
simplicity and clarity in your viewgraphs.
MANUSCRIPT
INSTRUCTIONS FOR FINAL REPORT
Manuscript due at WORKSHOP
These items must be given to your session chair at start of
workshop:
1. One (1) clean
original of your camera ready final manuscript.
(See detailed Final Manuscript preparation instructions and WORD
template, IRW_Instr_FR_2005.doc.
Please follow these instructions carefully.)
2. Electronic media
version: MS Word
3. Electronic media
version: color (optional).pdf file (use .pdf express) for the
CD-ROM
4. ***Signed IEEE copyright form ***
NOTE: IF WE DO NOT RECEIVE YOUR FINAL MANUSCRIPT AT THE
WORKSHOP, THE ORIGINAL PRESENTATION PROPOSAL YOU PROVIDED WILL BE SUBSTITUTED.
QUESTIONS & ANSWERS (Due
In the linked example file, "Final_Report_Ex.pdf" you will note a Questions and
Answers Section at the end of the work.
These are questions that were asked during the presentation. Questions will be recorded during the
presentation and given to the presenter afterwards. This will aid in the preparation of the
Questions and Answers Section. Please
provide the Questions and Answers in text form via email to SAR by
If you wish additional help
please contact your mentor or session chair. They can help you ensure that your
Final Report submission conforms to the agreed guidelines. While your mentor is your first point of
contact, please contact us with any questions.
As you see, our schedule for completion of the report is very
tight. We are counting on your efforts
in helping us meet the deadline. Thank
you in advance for your assistance in completing the 2005 IRW Final Report in a
timely manner.
Regards,
|
John F. Conley, Jr. |
|
Yuan Chen Phone: +1 818-393-0940 FAX: +1 818-393-4559 |
Note: Some of the attached files are in adobe acrobat (pdf)
format. A free reader can be downloaded from http://www.adobe.com/products/acrobat/readstep.html