Fallen Leaf Lake

Accepted Author Information

IIRW has three different kinds of papers: (i) regular oral papers, which will be presented during the topical sessions at the workshop, (ii) refereed posters, which will be presented during the poster session, and finally (iii) open posters, which will also be presented during the poster session but will go through a final review stage at the workshop before inclusion into the proceedings.

 

Accepted ORAL Papers

All authors of accepted oral papers will be assigned a mentor to ensure the best possible quality of both presentation and final paper. All authors are requested to adhere to the deadlines/milestones listed below. IIRW requires authors of oral papers to submit both their slides (for the handout provided at the workshop) as well as their final manuscript (for inclusion into the workshop proceedings as well as in IEEEXplore) in time. Please prepare your extended paper (maximum six-pages) following the IEEE template.

DATEMILESTONEREMARKS
8/23/2013Email TPC accepting or declining invitation to present oral presentationConfirmation is required
9/2/2013Draft viewgraphs, abstract & bio of oral presentation to mentorYour mentor will respond within one week
9/9/2013Mentor returns viewgraph feedback
9/16/2013Final viewgraphs/abstract/bio of oral presentation must be uploaded to submission siteUpload (2) versions of your files: (1) *.ppt or *.pptx and (2) *.pdf
9/27/2013Provide draft manuscript for oral presentations to mentorYour mentor will respond within one week
10/4/2013Mentor returns manuscript feedback
10/12/2013Upload final manuscript and fill out electronic copyright form using submission siteAll materials must be turned in before the start of the workshop

 

Viewgraph Requirements for Oral Presentations

Note that your viewgraphs will be made available during the conference in a Handout Booklet. Please note that the allotted time for your presentation is 20 minutes including questions. In order to be useful to the audience during your presentation, please adhere to the following guidelines:

  • Your presentation package for the Handout Booklet should include (1) a title/abstract/biography page and (2) your presentation viewgraphs. The title/abstract/bio page should include the presentation title, authors, affiliation and address information, (including mailing address, phone, fax and email), a 200 word maximum abstract, and a one‐paragraph biography of the presenting author.
  • Your viewgraph presentation and title/abstract/bio page should be submitted to your mentor and, after approval, uploaded to the submission site for inclusion in the Handout Booklet by the above deadlines. Please make sure to upload your presentation in (*.pptx or *.ppt) formats as well as a separate *.pdf version.
  • Please ensure the paper format is either (i) 8.5” x11” or (ii) A4 with the margins set to fit an 8.5” x11” format. Please note that the viewgraphs for the Handout Booklet will be printed in black and white. Accordingly, refrain from using colored background and be sure to choose a color scheme that will be distinguishable in the black and white format (i.e. use different symbols to delineate different data sets on graphs, do not rely on different colors). Note that in the Handout Booklet, the viewgraphs will be reduced to accommodate between 2 to 6 viewgraphs per page.
  • We suggest a maximum number of 15 slides. Color viewgraphs are acceptable but keep the black and white Booklet in mind. All viewgraphs should have a landscape (horizontal) orientation.
  • Choose a simple, bold font, readable on hard copy from a distance of 2 meters (minimum font size 20‐pt.).
  • Logos and employer/university names are only allowed on the title viewgraph.
  • Please strive for simplicity and clarity in your viewgraphs. Animation is acceptable but should be used only when necessary.

 

Accepted Refereed Posters

All authors of accepted refereed posters will be assigned a mentor to ensure the best possible quality of the final paper. All authors are requested to adhere to the deadlines/milestones listed below. IIRW requires authors of poster papers to submit their final manuscript (for inclusion into the workshop proceedings as well as in IEEEXplore) in time. Please prepare your extended paper (maximum four-pages) following the IEEE template.

DATEMILESTONEREMARKS
8/23/2013Email TPC accepting or declining invitation to present a posterConfirmation is required
9/27/2013Provide draft manuscript for poster presentations to mentorYour mentor will respond within one week
10/4/2013Mentor returns manuscript feedback
10/12/2013Upload final manuscript and fill out electronic copyright form using submission siteAll materials must be turned in before the start of the workshop

 

Poster Requirements

  • Display boards (32" × 40" or 81 cm × 100 cm) will be reserved for Refereed and Open Posters. If you plan to bring a Walk‐in poster, please inform the Poster Session Chair. Presentation of a full sized poster rather than a collection of individual sheets is highly encouraged.
  • Actual posters are not included in the Final Report (only manuscripts are). Unlike your manuscript, actual posters do not need to be reviewed by your mentor. However, authors are encouraged to seek mentor feedback if they so choose.
  • Your poster must be self‐explanatory and presented such that others, standing one to two meters away, can clearly read and grasp the significance of your work and its central message in a few minutes. The following sequence is usually effective:

    1. Concisely define the problem you have addressed, your motivation, and why it is important for the reader to learn what you have to say.
    2. Provide a concise review of background literature. Put your work in context.
    3. Present the main body of your study, your measurements, your calculations, etc.
    4. Summarize your most important findings and state your conclusions.

  • Text should be 24 points or larger. Headings should be 44 points or larger.
  • Data are almost always more efficiently displayed graphically. Tables should be used sparingly and kept simple. A descriptive title should appear with all graphs and tables.
  • Color can be extremely effective in making your poster stand out and in emphasizing important points. It is best to use just a few colors and be consistent in their use.
  • It is nearly always helpful to sequentially number your figures, tables and equations. It may also be helpful to guide the reader’s eye by sequentially numbering your poster’s panels.

Accepted Open Posters

All authors of accepted open posters will be assigned a mentor to ensure the best possible quality of the final paper. All authors are requested to adhere to the deadlines/milestones listed below. IIRW requires authors of open poster papers to submit their final manuscript in time. Based on an on-site review at the workshop, the TPC will decide whether the papers will be included into the workshop proceedings as well as in IEEEXplore. The authors of accepted open posters are advised to closely collaborate with their mentor to maximize their chances of success. Please prepare your extended paper (maximum four-pages) following the IEEE template.

DATEMILESTONEREMARKS
8/23/2013Email TPC accepting or declining invitation to present an open posterConfirmation is required
9/27/2013Provide draft manuscript for open poster to mentorYour mentor will respond within one week
10/4/2013Mentor returns manuscript feedback
10/12/2013Upload final manuscript and fill out electronic copyright form using submission siteAll materials must be turned in before the start of the workshop
10/21/2013Final decision on the inclusion of the paper into the proceedings

Poster Requirements

Please refer to the guidelines for the refereed posters given above.

 

Walkin Posters

I has been a long tradition of IIRW that participants are encouraged to bring a walkin poster to the workshop, which can be displayed during the poster session as an aid to discussions.  If you want to make use of this opportunity, please let as know when you register. Also, please follow the poster guidelines given above for your walkin poster.